Moving Tips

For Office Removals

Helpful Tips For Moving Office

The excitement of moving your office to a new location soon wanes when the reality of moving kicks in. Relocating and packing your old office and all its equipment can be stressful. However, we have put together our top tips below to help make the move smoother and less worrying.

First, gather your office team to inform them what’s happening and get them on board with the move. Second, let each office member pack their own personal desk items. Of course, we will supply the necessary boxes, tape, and wrapping material.

Additionally, try to keep the mood cheerful (as this is also a giant step for them). Have a start and finishing date to make the move final.

1. Plan Ahead

Small offices will take less time to pack than larger offices, but the process is the same. Order the moving company early and give them the move date and the relocation move date. Some removal companies will safely store your office items if you need more time to relocate. Also, moving companies offer full-office packing services if you prefer this option.

2. Stocktake Your Office

Before the move, inventory all your office furniture and equipment. Use this opportunity to downsize or get rid of non-essential items. Hire a skip or a company to remove unwanted goods. You can use Hanley’s skip-hire here.

Consider using a company to securely store unused furniture and equipment in your storeroom or office. Bringing unwanted office equipment to your new premises is costly and unnecessary and fills your new offices with unwanted goods.

3. Packing and Labelling

Label every wrapped item with a coloured-coded tag indicating where it came from and, more importantly, where it is going into your new office. Use small boxes for personal items and breakables.

Keep the boxes and wrapped items as light as possible, as you must carry them. In addition, you should use clear plastic bags to carry unbreakable items. (Don’t use black rubbish bags, as these might end up in the office wheely bin).

Wrap breakables in bubble wrap or brown paper before placing them in a cardboard box. Your moving company will supply furniture guard wrap, preventing chairs and desks from getting marks during the move.

4.Data Security

Back up all data from your computers and have your IT team involved from the start. Use special care with computers and laptops (These items don’t travel well). However, your team should have these well covered during the move with cloud storage and external hard drives.

Paper files and folders take up vast amounts of office space. You might consider storing them in secure storage or destroying unwanted files or folders. DJ Hanley’s paper shredding services are available here.

5. Plan Your New Office Space

Plan your new office layout with your staff to create excitement and allow your team to participate in your new business ideas. Design a layout that will help you be productive while keeping your staff comfortable.

You might need to change the workflow several times to achieve the desired results. During this time, ask your staff for input and let them help with the final decision.

6. Updating Your New Address

Continue your business continuity by updating your new address with all relevant suppliers. Update the address before the move to avoid delivery problems or confusion.

Also, update your web address with Google, social media platforms, and other online platforms your business has an address with. Don’t forget banks, building societies, ESB services, phone companies, and security or alarm companies.

Meanwhile, if your company has a TV, you must change your licence and contact your service providers.

7. The Big Day

On the moving day, take a final walk through your building and offices. Check every room, cupboard, hallway, and outdoor space, ensuring nothing is left behind. Have a list of where items go in your new office for the moving crew.

Finally, you must unbox everything with your team to ensure nothing is broken or lost in transit.

8. Set a Moving Budget

Moving can be expensive but set a realistic budget to avoid extra costs without leaving yourself short. For example, you might have to eat out on the evening of your move and don’t forget the petrol or charging costs. Also, keeping the staff supplied with tea or coffee will be expensive.

9. Notify Employees Early

Keeping your staff notified and involved about the office move is essential. Let them pack their desk items in the box provided by the moving company. Supply them with the moving timeline and give them something constructive to do.

10. Minimize Downtime

Handley’s Removals works late evenings and on the weekends if you need to have your office up and running as fast as possible again. However, you must coordinate with your IT company during this time. Set up essential rooms first so your office can return to business quickly.

11. Secure Personal Information

Pack your confidential documents, files, and paperwork safely and securely. Hanley’s Removal Team uses lockable containers to take excellent care of your goods. Also, consider hiring Hanley’s secure document shredding service for any files you no longer need.

12. Check your new office before the move

Spend some time inspecting your office before the big office move. Ensure everything works, including water, hot water, office heating, electricity, and the internet. Also, ensure all allocated car parking spaces are free for you and your staff and EV charging points are available.

Why choose Hanley's Office Removal Services?

Hanley’s Removals Services have spent over forty years moving the people of Ireland into new spaces. Our fully trained staff is second to none. We have spotlessly clean moving vehicles and the latest equipment.

We understand the cost of office downtime and strive to get you up and running quickly. Let DJ Hanley’s Removals be your first choice for office moving. Phone our friendly office team today!